Best Practices for Using Corporate Equipment

Corporate equipment—the tools provided specifically for your job—must be used safely and carefully. This article focuses on computers, mobile phones, and other electronic resources used during professional activities, whether inside or outside the company.

Take a moment to self-assess and discover if you are using corporate equipment securely. Below, find and share the best practices for handling these assets.

Conscious Use of Corporate Equipment

First, reflect on what it means to use work equipment consciously. Although the device belongs to the company, you are responsible for how you use it. Following organizational guidelines and policies is the core of conscious and secure usage. These tools are provided exclusively for professional activities, and this commitment must be reinforced constantly.

Tips to Increase the Security of Work Equipment

Incorporate these actions into your daily routine to enhance data and information security:

Strong Passwords: Use unique passwords for each device and account. Change them every two to three months.
Update Software: Keep all systems and applications up to date.
Mobile Security: Double your care with corporate phones. Ensure they have protection features like passwords and biometrics.
Vehicle Safety: Never leave computers or equipment inside a vehicle.
Safe Browsing: Never download files from untrusted sources or click on suspicious links.
Data Privacy: Respect the confidentiality of information classified as “confidential” by the company.
Professional Use Only: Avoid installing unauthorized programs or accessing inappropriate content.
Two-Factor Authentication (2FA): Use 2FA as a vital barrier against unauthorized access.
Network Security: Use secure Wi-Fi networks and avoid public Wi-Fi.
Regular Backups: Back up your important files and data regularly.

Risks of Misusing Corporate Equipment

System Risks: When security standards are ignored, equipment becomes vulnerable to cyber threats. Technology investments fail if human error or negligence takes place.
Efficiency and Quality: Frequent use of corporate devices for personal messaging or games harms concentration and productivity.
Data Leaks: Using devices in public places or on unsecured networks increases the risk of data leaks—a disaster under the General Data Protection Law (LGPD).

Any doubt or security incident must be reported immediately to the IT department.

The Importance of Corporate Training

TothBe’s animated and gamified trainings on “Information Security“ and “Social Engineering“ are perfect for engaging your team and strengthening a culture of prevention against cyberattacks.

Contact us: contato@tothbe.com.br